Kristu Jayanti (Deemed to be University) requires all students to act as responsible citizens and members of a higher education academic community. Each student is responsible to know, observe, and abide by, and adhere to the policies, rules, regulations and student code of conduct established by the university. Students must comply with all policies pertaining to conduct in the classroom as well as in the campus. By means of enforcing this code, the University endeavours to pioneer and administer a student discipline process that is democratic, diligent, effectual and prompt, providing a system that promotes student growth through individual and collective responsibility.

• The medium of communication in the campus is English.
• Students should maintain decorum and discipline at all times, both within and outside the campus. Those who are guilty of serious misconduct or whose presence is detrimental to the order and discipline on the campus are liable to be expelled from the University.
• Kristu Jayanti University is a ragging free campus. Ragging is banned inside and outside the campus and in the hostels and any other place of accommodation. There will be zero tolerance to ragging.
• The Anti-Ragging Committee monitors discipline. The details of the Committee members are displayed on the University website and the Notice Board.
• Smoking/chewing tobacco/using intoxicating substances are banned. Such behaviour is punishable. Any violation will be viewed very seriously, and action will be taken against the offender/s.
• Students should not involve in any anti – social activities.
• Students who are guilty of serious misconduct are liable to be expelled from the roles of the University.
• Indulging in public activities that are of political nature are not encouraged.
• Any form of propaganda through distribution of leaflets/ brochure or any similar material among the students or on social media or displaying any material / information on the University / classroom notice board without the permission of the University authorities will not be entertained.
• Usage of mobile phones and accessories such as ear phones, ear pods, head phones, etc., within the University buildings is prohibited.
• There should be complete silence in the corridors and quadrangle during class hours. Students must not loiter in the corridors during class hours.
• Boys and girls are expected to conduct themselves with dignity and maturity. In their inter-relationships, they must follow the norms of decency and propriety.
• Students shall practice and promote dignity of every individual by dealing with peers, faculty members, administrative and support staff with courtesy and respect, with a readiness to lend a helping hand when required.
• Students should demonstrate honesty and sincerity in tests, examinations and other academic evaluations.
• Students should refrain from unethical practices during all academic evaluations.
• Students should aspire for originality in research work, presentations, publications, dissertations, etc., and avoid plagiarism in any form.
• Anyone other than bonafide students, staff and parents, are not permitted in the campus. Strict action will be taken against those students who bring strangers into the campus.
• The campus must be kept clean at all times. Littering, defacing the walls or furniture, damaging property, etc., are offences. Every class, under the guidance of the class representative, will be responsible for the cleanliness of the class room.
• Students should possess all necessary documents pertaining to their vehicles.
• Flouting traffic rules and over speeding within and outside the campus are strictly prohibited and are punishable offenses.
• Students coming in two-wheelers without wearing a helmet (rider/pillion rider) and riding in triples will not be permitted to enter the campus.
• Students will be permitted to enter the campus only if they possess a valid university identity card and every student is required to wear the identity card in the university campus.

Guidelines regarding University ID Card

• The university ID card should be with the authorised student only, and if found with someone else, strict action will be taken both on the owner and recipient.
• If the ID card is lost, it should be informed to the University authorities immediately.
• A letter of request forwarded by the Student Welfare Officer (at the Student Support Centre) for the issue of a duplicate ID card will have to be submitted on the same day. The required fee for issue of a duplicate ID card should also be remitted at the Student Support Centre. The duplicate ID card will be issued at the Creative Design Room (III Floor, Science Block) upon producing the receipt of fee paid.
• Having two ID cards is a punishable offence.
• If the lost ID card is found, it is the responsibility of the student to surrender the lost and found ID card to the Student Welfare office of the University.
• If any lost ID card is found by any student, it should be handed over to the Student Welfare Officer / Director, Student Welfare Office.

Attendance and Leave Guidelines

• Attendance is taken separately for each period and is mandatory for the current affairs, club activity sessions or any other curricular or extended curricular sessions.
• Submission of duly filled leave form is compulsory after availing leave. The form must be signed by the Parent / Guardian / Hostel Warden. It will be verified by the class animator and recommended by the Head of the Department.
• Leave application will be accepted only if the actual attendance is above 75% and application for leave may be accepted /rejected based on the genuineness.
• If a student is absent for up to three continuous classes for a course, he/she can attend the next class of that course only after obtaining permission from the HoD and class animator.
• Due permission must be obtained from the Director, Student Welfare Office/ Dean/Head of the Department before planning to take leave for more than three consecutive days.
• The attendance and progress report of each student is available in the Campus Management System (TCSiON) and is accessible to the students and parents. The parent has to make a request at the time of admission/ beginning of the academic year to avail the facility of viewing attendance status of the ward in the CMS (TCS iON).
• In case of medical leave, the application form should be supported by a medical certificate issued by a registered medical practitioner with doctor’s registration number and has to be submitted to the attendance section, in the ground floor of the Science Block.
• The leave application should be submitted within three days of reporting to university after a leave.
• All leave applications must clearly state the Reg. number, class, name and programme as well as the names of Faculty members teaching the courses.
• Students must be present in the university on the first day of every semester, and reopening day after holidays.
• Students who are absent for one full semester or more at a stretch are liable to have their names removed from the rolls.

Attendance Requirements Concerning End Semester / Trimester Examinations and Promotion

1. A minimum of 75% attendance is required for a student to be eligible to appear for the end-semester/trimester examinations.

2. Medical Leave will be considered only if a student has a minimum of 60% attendance obtained through physical presence in classes.

3. The maximum percentage of attendance a student will get for medical leave (with valid proof) is 10% (or maximum up to 7 days) 4. Students with an attendance percentage less than 75% including the medical leave, will not be eligible to appear for the end-semester exams but may be promoted to the next semester

5. Prior permission from the Vice Chancellor / Pro VC / Dean / Head of the Department / Staff Coordinator of Club or Association is mandatory for a student intending to participate in any institutional programmes or off campus events

6. On Official Duty (OOD) Leave for participation in Institutional and off campus programmes will be approved by an authorised official only (VC / Pro VC / Director Student Welfare Office / Dean / Head of the Department / Staff Coordinator of Club or Association). Sanction of OOD will be restricted to a maximum of 10 days in a semester.

7. Students have to submit the duly signed medical leave/casual leave /on duty leave form within three days of rejoining after the leave. Leave forms submitted later will not be entertained.

8. Payment of examination fee is mandatory for students with 60 - 74.99% attendance to be promoted to the next semester, although the student does not have the minimum percentage of attendance to appear for the end semester examinations.

9. Payment of examination fee is not a guarantee that a student will be allowed to appear for the end semester examination unless he/she satisfies the eligibility to appear for exams (Attendance, Discipline, Code of Conduct)

10. Students who have an attendance percentage of less than 60% are not eligible to pay the examination fee. Such students will not be promoted to the next semester and will lose one year. A student has to be physically present to repeat the concerned semester in the following year, with the next batch of students and revised syllabus (if applicable) and by paying the prescribed fees.

11. Students who fail to appear for the end semester exams of two consecutive semesters will not be eligible for promotion to the next semester.

Dress Code and Grooming

Students are expected to conduct themselves in a worthy manner in their attire, demeanour and in their commitment to uphold the value systems of the university.

• The dress code is complete formal on Monday, Tuesday and Wednesday for the undergraduate students.
• Boys: Formal shirts (full sleeve), tie, formal trousers and formal shoes (black / brown)
• Girls: Complete Western Formals (full sleeve shirt, formal trousers, tie, formal shoes) or Traditional Salwar Suit with shawl/jacket/ sweater or traditional saree with full length blouse
• On special occasions – Uniform Suit / Complete formal attire
• On Thursday, Friday and Saturday, undergraduate students can wear decent casual dress (Tee - shirt, preferably collared and without printed words /images and jeans) or shirt, trousers, salwar suit.
• For postgraduate programmes the dress code is complete formal for five days in a week. Decent causal dress code, on one day of the week, will be decided by the respective department.
• Students should be dressed modestly in conformance to the Department/programme requirements
• Uniform suit is to be worn as per the specification of the respective department

What is Not Permissible (For Girls):

• Skirts (all types), long /short gowns
• Sleeveless - shirts , tops, Tee shirts, blouses
• Crop tops / Camisole /Corset
• Track suits / Cargos / Capris / Athleisure clothing
• Tattooing
• Unnatural colouring of hair or streaks
• Shorts / Three-fourth pants/ tights
• Short Kurtis and pants shorter than ankle length (on formal days)
• Piercing of eyebrows

What is Not Permissible (For Boys):

• Track suits / Three-fourth pants / cargos / Athleisure clothing
• Sleeveless shirts / Tee shirts
• Tattooing, unnatural colouring of hair, weird hairstyles
• Beard
• Piercing of ears, nose, eyebrows

Academic Integrity

• Fundamental to the academic work a student does at Kristu Jayanti (Deemed to be University), is an expectation that he/she will make choices that reflect integrity and responsible behaviour.
• Honesty is the foundation of good academic work. Whether working on a problem set, lab report, project or paper, students should avoid engaging in plagiarism, unauthorised collaboration, cheating, or facilitating academic dishonesty.
• All the works submitted by students for assessment must be original. Students are encouraged to appropriately acknowledge the source of information while referring to someone else’s idea.
• Students should refrain from relying on AI as it turns academics into imitation, eroding the value of original.
• Students should not copy assignments or copy in exams. Students should not take an exam or complete an assignment for another student. Students must adhere to the highest academic standards in knowledge creation

Fee Regulations
The fees paid by the students using the ERP system (TCSiON) will be updated in the ERP within three working days. If it is not reflected, students must immediately approach the Student Support Centre, with the valid proof of fee payment. Confirmation of fee payments is the responsibility of the students. The receipt of fee payment should be downloaded from the ERP and kept safe by the student.

ISSUE OF CERTIFICATES
Provisional Degree Certificate
For student batches under Kristu Jayanti College, Autonomous, after successful completion of the course, a Provisional Certificate will be issued by Kristu Jayanti (Deemed to be Uiversity) during the Graduation Day.

Consolidated Marks Card
After successful completion of the course, a Consolidated Marks Card will be issued by the University. The graduate will be intimated once the marks card is ready.

Degree Certificate
For student batches under Kristu Jayanti College, Autonomous, the Degree Certificate will be awarded by Bengaluru North University. Students have to apply for the Degree Certificate after Bengaluru North University notifies the graduating batch. KJU will forward the application forms to Bengaluru North University. The Degree Certificates will be despatched by Bengaluru North University to KJU. After receiving the certificates from the BNU, the applicants will be intimated by the office of communication, KJU, through an e-mail.

For student batches under Kristu Jayanti University (from 2025 batch onwards), the degree certificate will be issued on the Graduation Day.

Transfer Certificate (TC)
Transfer Certificate (TC) will be issued by KJU along with the Provisional Degree Certificate during the Graduation Day.
For students who have discontinued their studies, the TC can be collected from KJU office by submitting the below mentioned original documents:
1. Request letter duly signed by student and parent
2. No-Due Certificate from Library and Laboratories (if applicable)
3. ID card
4. Receipt of fees paid

Conduct Certificate
The comments on conduct will be mentioned in the Transfer Certificate. If a student wishes to obtain an exclusive conduct certificate, he/she may submit a letter of request at the Student Support Centre. The Conduct Certificate will be issued on the next working day after submission of letter of request.

Migration Certificate
The Migration Certificate will be issued by the University during the Graduation day. Students requiring Migration Certificate from Bengaluru North University should produce the below mentioned documents for verification at KJU and submit the application and verified documents at Bengaluru North University.

• 1. Duly filled application form (Available in the BNU Website / KJU Reception)
• 2. Marks cards of all the semesters (Original and a copy)
• 3. Request letter for the No-Due Certificate
• 4. Passport size photo (1 nos: with white background)
• Fee (to be remitted at BNU)

Bonafide Certificate
Students who wish to obtain a bonafide certificate, must submit a letter of request at the Student Support Centre. The bonafide letter will be issued the next working day after the submission of application.

Issue of Transcripts
The examination office issues transcripts for the students who wish to apply to Foreign Universities for higher studies. The applicant must submit a letter of request to the office of the Controller of Examinations in person or through mail (coe@kristujayanti.com). The issuing authority will notify if any supporting documents are required. The Transcript will be issued within seven working days.

Procedure to obtain Duplicate Certificate
Duplicate certificate (Marks Card / TC / Migration Certificate / Provisional Degree Certificate) will be issued only for genuine cases, and if the original is lost, stolen or damaged. In order to obtain a duplicate certificate, the below mentioned documents (original and a copy) should be submitted along with the application at the Student Support Centre / Examination Office:

• FIR filed with the Police, intimating the loss of the certificate
• Notification published in newspapers or gazette regarding the loss (for verifying the date of issue, name and page number of the newspaper).
• A ‘non-traceable’ certificate issued by the Police bearing the signature of the Inspector or Sub-Inspector with round seal (from the area in which the candidate lost the certificate).
• A requisition letter addressed to the VC and duly signed by the candidate for the application of duplicate certificate mentioning the loss/damage of certificate.
• Passport size photo (1 nos: with white background)
• Fee (to be remitted at the Student Support Centre)

Note:
1. TC and Migration Certificate will be issued at the Student Support Centre on the next working day after submission of application form and the required documents

2. Marks card / Provisional Degree Certificate will be issued by the Examination Office, three days after submission of application form and the required documents

Letter for obtaining Education Loan
Students who need a forwarding letter to apply for an Education Loan, must submit a letter of request mentioning the details of the Bank (Name and Branch) at the Student Support Centre. The letter will be issued the next working day.

Letter for Internship / Training
The request for issue of Internship / Training should be forwarded to the office by the respective Head of the Department. The letters will be issued from the Student Support Centre on the next working day.

Letter for obtaining Letter of Recommendation (LoR)
Students in need of Letter of Recommendation should submit a letter of request mentioning the name and department of the faculty member from whom the LoR is sought. The letter should be accompanied by the updated CV. The letter can be submitted in person at the Student Support Centre or through an e-mail (office@kristujayanti.com). The issuing authority may require the proof of claims made in the CV. The LoR will be issued after three working days.

PROCEDURE TO COLLECT THE ORIGINAL CERTIFICATE / DOCUMENT THROUGH AN AUTHORISED PERSON
Students who are unable to come in person to apply for any certificate / document or collect the certificate / document due to genuine reasons can authorise a person to apply or collect the document. The following procedures must be followed for authorization:

1. The student should email a copy of a handwritten, signed authorization letter to office@kristujayanti.com. The letter should include:

• Student’s name, registration number, programme details, and contact number
• Authorized person’s name, contact number, and ID proof

2. The email must also include a scanned copy (with clarity) of the authorized person’s ID proof.

3. The authorized person must present the original and a copy of the ID proof, along with the duly filled and signed application form and necessary documents at the Student Support Centre for verification.

4. If the authorized person is a foreign national, they must bring their Residence Permit (RP) and Passport (original and a copy).