Infrastructure & Maintenance Policy

1. Preamble
The institution shall provide adequate facilities for the holistic development of the students, augment and maintain infrastructural facility according to the growing need of the students and endeavour to upgrade its technological support to create a positive academic ambience.

2. Scope of the Policy
The infrastructure and maintenance policy is applicable to all the members of Kristu Jayanti College, Autonomous, Bengaluru, and permeates all academic, administrative and support processes and services.

3. Infrastructure and Maintenance Committee
A committee shall be established to implement and monitor the infrastructure and maintenance. The composition of the committee shall be as follows:
Principal- Ex-Officio Chairman
Financial Administrator- Ex-Officio Member
Director, Infrastructure Development- Coordinator
Campus Supervisor
Senior IT Staff- (Nominee)
Senior Administrative Staff- (Nominee)

4. Role and Responsibilities of Infrastructure and Maintenance Committee
Adequate, accessible and conducive physical infrastructure is vital for holistic development of the students. The committee bears the responsibility to establish, augment and maintain the infrastructure of the institution.

4.1 The committee shall assess the infrastructure needs of the institution by keeping abreast of industry trends and society needs.

4.2 The committee shall design and implement the plan for infrastructure establishment and augmentation.

4.3 The committee shall lay down the guidelines and monitor the maintenance of infrastructure.

4.4 The committee shall establish IT infrastructure for the efficient integration of ICT in the academic process.

4.5 Upgradation of laboratories shall be done to meet research and industry requirements.

4.6 The committee shall make provision for library, support and transport facilities.

4.7 The committee shall ensure adherence to national standards of environment protection and safety.

5. Infrastructure for Teaching- Learning and Research

5.1 The institution shall strive for academic excellence by providing an ambience suitable for effective teaching-learning process through well-equipped and spacious classrooms with ergonomic furniture.

5.2 The institution shall endeavour to substantiate classroom learning by setting up a fully automated library and information centre with learning resources, e-resources, databases, reading rooms, reprography and internet facilities.

5.3 State of the art laboratories shall be established for Computer Science, Biosciences, Physical Sciences, Electronics, Psychology, Media, Language learning and Social Sciences for teaching-learning and research.

5.4 Specialised offices and centres for examination and valuation shall be established.

5.5 There shall be facilities for the creation of learning resources, media production and promotion.

6. Support Facilities and Inclusive Campus

6.1 The institution shall create and augment auditoria, conference halls and facilities for academic, cultural and co-curricular activities.

6.2 The institution shall enable holistic growth through the creation of infrastructural facilities for training in music, dance, theatre, literary events and fine arts.

6.3 The institution shall foster physical and emotional well-being through the provision of infrastructural facilities for sports, games, yoga, health centre, counselling, meditation, physical fitness and recreation.

6.4 The institution shall create facilities for quality assurance, incubation, placement, corporate relations and international relations.

6.5 The institution shall upgrade its hostels and guest house in accordance with the increasing student intake.

6.6 The institution shall create accessible facilities and a supportive learning environment for Divyangjan students.

6.7 The institution shall adhere to fire safety protocols and install fire safety equipment.

6.8 The institution shall cater to the health and welfare of faculty members, administrative and support staff through the establishment of staff rooms with IT support, office space and recreational amenities.

7. Green Campus Facilities

7.1 The institution shall establish infrastructure for harnessing rainwater and solar energy.

7.2 Bunds, tanks, borewell recharge pits shall be constructed for the conservation of natural resources.

7.3 Facilities such as vermicomposting unit, compost pits and biogas plant shall be created for managing biodegradable wastes.

7.4 The institution shall maintain a system and process for collection and segregation of dry waste.

7.5 A Sewage Treatment Plant shall be set up for treatment and maximum utilisation of wastewater.

7.6 The institution shall establish facilities such as medicinal garden, greenhouse, vegetable garden, floral diversity, plant tissue culture for the conservation of campus biodiversity.

7.7 Environment-friendly transport shall be initiated in the campus through the procurement of electric vehicles and bicycles.

8. Maintenance Policy
The responsibility centres for infrastructure augmentation and maintenance shall be Director, infrastructure planning and development, financial administrator and administrative office. The infrastructure planning committee, purchase committee, building maintenance committee and IT maintenance committee shall be the executive wings of the central committee.

8.1 Classroom maintenance: The supervisors shall survey the classroom to assess the furniture, ICT needs and suggest improvements if needed. The departments shall submit infrastructural requirements for Divyangjan students at the beginning of the academic year. The class animators shall monitor the cleanliness and operation of the ICT facilities in the classroom. Maintenance requirements shall be made known through offline and online channels.

8.2 Maintenance of infrastructural facilities: Verification of the auditoria and conference hall furniture, functionality of audio visual, ICT and other facilities shall be done periodically by the technical staff. Any immediate requirements of maintenance shall be met prior to any common programme. A repair register shall be kept in the office to record maintenance requirements of various infrastructural facilities and equipment. All maintenance issues shall be addressed at the earliest.

8.3 Maintenance of library: The Library Advisory Committee shall take care of the purchase of books and journals as per the requirement of students and staff, and update library services to incorporate the latest technologies. The Committee shall be responsible for the effective functioning of the library. The librarian shall be in-charge of the library and its maintenance. Integrated Library Management System shall be maintained through AMC.

8.4 Laboratory maintenance: Maintenance of laboratories, equipment and other facilities of lab shall be taken care of by the respective departments, lab technicians and support staff. Procurement details shall be provided by the respective departments and the needs shall be met on time. Periodic stock verification shall be carried out on a regular basis. Repair and maintenance work shall be carried out and recorded in a register. AMC agreements shall be made for media lab, studio equipment, camera, high-value printers and sophisticated lab instruments.

8.5 Green campus maintenance: A team of gardeners shall tend to the green parks of the college under an estate supervisor. The department of life sciences shall be in-charge of floral and faunal species mapping. All types of waste shall be segregated and recycled according to the institutional policy. A campus supervisor and technician shall inspect the STP everyday to verify if the plant is functioning optimally. Any defect shall be rectified immediately by the service provider.

8.6 Maintenance of solar panels: A campus supervisor/technician shall inspect the solar panels every day to verify if the plant is functioning optimally.

8.7 Maintenance of electrical and electronic appliances: Technicians qualified in electrical /electronic engineering shall be employed full time to install and maintain various electrical, electronic and public address systems. Based on the requests made by departments and various centres, new systems shall be installed or existing ones shall be repaired to increase efficiency. AMC agreements shall be renewed for the maintenance of generators, air conditioners, CCTV, UPS and other electronic devices.

8.8 Maintenance of musical instruments: Measures shall be taken for the upkeep and periodical maintenance of musical instruments and sound engineering equipment. All maintenance issues shall be addressed at the earliest.

8.9 Maintenance of safety equipment: The college shall adhere to the statutory fire safety regulations. Fire safety drills and audits shall be carried out. Fire safety equipment shall be inspected and maintained by the AMC partners.
8.10 Maintenance of elevators: AMC agreements shall be made for the maintenance of elevators.

8.11 Maintenance of water purifiers: Water potability shall be checked periodically and RO units shall be serviced through AMC.

8.12 Maintenance of ICT facilities: ICT infrastructure shall be maintained by qualified and trained in-house system administrators with the support of AMC service partners.

9. Utilisation of Infrastructural Facilities Policy

9.1 The classrooms shall be allocated based on a need assessment and are mapped in the ERP.

9.2 The auditoria and conference halls shall be utilised for organising cultural events, conferences, seminars, workshops and exhibitions for national and international level events.

9.3 The availability of group discussion rooms, reading rooms and cubicles for group work and personal study in the libraries shall enable efficient utilisation of books and on-line resources of the library. Orientation lectures for first-year students, orientation on usage of e-resources shall be given to students and faculty members. Efforts shall be taken to increase the library usage in the academic community. Remote access shall be provided to enhance the utilisation of library and e-resources.

9.4 Lab manual shall provide clear procedural details and an expected code of conduct inside the lab. The heads of the department shall prepare a schedule for the optimum utilisation of all lab hours and resources. Students shall avail the facilities after class hours and as per the availability.

9.5 A music room facility shall be used for training in vocals, choir and musical instruments.

9.6 Sports facilities shall be utilised for training and conduct of sports and games events according to the schedule prepared by the department of physical education. The facilities shall be also utilised for training and conduct of sports events of the affiliating university.

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